Reports - Election & Financial

Election and Financial Report Requirements

The Wisconsin State Council as well as each VVA Chapter is required under the VVA Constitution to submit a VVA Election Report, in the election year, and a VVA Annual Financial Reports with required IRS verification.  Each report should use the latest approved version and be must be submitted to VVA Membership (No Later Than July 15th of the election year), VVA Finance, and the WSC Secretary.  In turn, VVA Membership and Finance will send an acceptance email to the submitting VVA WSC and each submitting VVA Chapter with an copy to the WSC President who inturn forwards a copy to the WSC Secretary.  The WSC Secretary is required to obtain and maintain a copy of the Election Reports and the Annual Finance Reports in the same timeframe as VVA.  The WSC Secretary will record and report  information on the Election and Financial Report page on the WSC website.

Each submitting body should use the latest VVA Report form to be accepted for the reporting year.  Use of an earlier version may be rejected by VVA Membership, Finance, and/or  the VVA WSC Secretary.

Election Report Options

Reporting bodies, VVA WSC and VVA Chapters, who have submitted two year Election Report are not required to submit a new VVA Election Report for the second year or copies to either VVA Membership or the VVA WSC Secretary.  

The reporting body is required to submit a VVA Election Report Change of Information to VVA Membership and the VVA WSC Secretary if there is an officer or membership chair/contact change during the period of the election report.

If there is a change in the Board of Directors (BOD) the VVA Chapter must send an amended copy of page 3 of the VVA Election Report to the VVA WSC Secretary.  For example: the name of the board member is crossed out (e.g., John Smith) and the name and membership number of the new VVA member assuming the remainder of that person’s term is added.  Again, page 3 must be submitted to the VVA WSC Secretary only!

Note:  If an elected officer transfers, resigns, or passes away in the first year of the two year election cycle follow the above procedure the VVA Chapter must submit the VVA Election Report Change of Information to VVA Membership and the VVA WSC Secretary.  The VVA Chapter has the option to either complete the two year term or hold VVA Chapter elections for the second year and follow election and reporting instructions.  

Financial Report Requirement

The Wisconsin State Council as well as each VVA Chapter is required under the VVA Constitution to submit an Annual Financial Report with required IRS verification.  When submitting the Financial Report to VVA Finance (located at top of Report) and the VVA WSC Secretary it should be completed on the latest Finance Report.  

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